--- title: "Work with IXM One permission groups" slug: "permission-groups" updated: 2026-11-06T08:51:02Z published: 2026-11-06T08:51:02Z canonical: "docs.grassfish.com/permission-groups" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.grassfish.com/llms.txt > Use this file to discover all available pages before exploring further. # Work with IXM One permission groups > [!NOTE] > ⚙️ For administrators Permission groups help you to better map the structure of your organization in IXM One. You can specify which areas users can see and what they can do by assigning them a permission group. > [!NOTE] > Note > > - You can assign multiple permission groups with different permissions to a [user type](/grassfish/docs/manage-user-types). > - You must assign at least one permission group to each user. > - Despite permission groups, you can't unlock all areas for all user types. ## Create permission groups To create a new permission group, perform the following steps: 1. Go to **Administration > Permissions > Permission groups**. 2. To create a new permission group, click on **New** in the bottom right corner. 3. In the **Create new permission group** dialog, specify the following **General** details: | **Name** | Enter a name for your permission group. | | --- | --- | | **Description** | Optionally, enter a description or comment. | | **Type** | Select one of the following user types: - Admin - Standard users - Location users | | **Spot editing level** | Select one of the following spot editing levels for managing spots and their content: - Spot admin - Spot editor - Extended spot user - Spot user There are additional permissions that you can set specifically for visible elements: - [HTML Wizard permissions](/grassfish/docs/html-wizard) - [HTML Composer permissions](/grassfish/docs/html-composer) Note that you can create up to five spot editing levels on the server. To do so, please contact your Grassfish partner. | 4. In the **Content** tab, specify the following details according to your requirements: | **Playlist** | Select which areas users of the permission group can access: - **Playlist** allows users to access [playlists](/grassfish/docs/playlists). - **Playlist release** allows users to release a playlist before publication. - **Playlist management** allows users to create, edit, copy, and delete playlists. Note that users need write permission for the playlist as well. | | --- | --- | | **Media management** | Select to allow users of the permission group to manage [media files](/grassfish/docs/media). | | **Archive** | Select to allow users to manually [archive and release content](/grassfish/docs/archive-content). | | **Data sources** | Select to allow users to view [UDC data](/grassfish/docs/manage-data-sources). | 5. In the **Channels** tab, specify the following details according to your requirements: | **Location** | Select which areas users of the permission group can access: - **Location** allows users to manage players and locations. - **Player messages** allows users to access player notifications. | | --- | --- | | **Screen layout** | Select which areas users of the permission group can access: - **Screen layout** allows users to access screen layouts and audio channels. - **Screen layout management** allows users to create, edit, copy, and delete screen layouts. Note that users need write permission for the screen layout as well. | | **Program scheme** | Select which areas users of the permission group can access: - **Program scheme** allows users to access [program schemes](/grassfish/docs/work-with-program-schemes). - **Program scheme management** allows users to create, edit, copy, and delete program schemes. Note that users need write permission for the program scheme as well. | | **Reports** | Select to allow users of the permission group to manage reports. | | **Administration** | Select to allow users access to administration. | | **Dashboard** | Select which areas users of the permission group can access: - **Messages** allows users to see the message pane in the dashboard. - **Widget** allows users to see widgets in the dashboard. | 6. Click **Save** to save your changes. ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-2a2qlger.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) ## Edit permission groups To edit an existing permission group, perform the following steps: 1. Go to **Administration > Permissions > Permission groups**. 2. In the **Permission group management** pane, select the permission group that you want to edit and select **Edit**. Alternatively, double-click on it. 3. In the **Edit permission group** window, make your changes. 4. Click **Save** to save your changes. ## Delete permission groups > [!NOTE] > Note > > You can only delete a permission group if it's not assigned to any users. To delete an existing permission group, perform the following steps: 1. Go to **Administration > Permissions > Permission groups**. 2. In the **Permission group management** pane, select the permission group that you want to edit and select **Delete**. 3. In the subsequent dialog, confirm the deletion with **Yes**. ## Permissions to areas and functions Different types of user can access different areas and functions in IXM One. The following table shows which access rights the different user types have by default: | | **Admin** | **Standard user** | **Location user** | | --- | --- | --- | --- | | Location | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-ygvbisb4.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-v986tvju.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Screen layout | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-lesc3k1z.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-2h6srtc6.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Program scheme | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-i68asxsv.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-gnthcq6f.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Player notifications | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-0rs4m439.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-qz6pnzxt.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Playlist | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-oa38u7r8.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-uu1x7juw.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-9pxnnin0.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | | Release of playlists | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-vb1l8ep2.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-j3qd8rx9.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Media management | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-f9q59igc.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-3dyyz6pk.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-eh3sa31n.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | | Archive | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-l1qgmjno.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-oaglcgg9.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-m815xc65.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | | Reports | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-bx1x7zfu.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-fvd464gy.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | Administration | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-wtnwxu8s.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-6r1illfq.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* | --- | | ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-l2fj4mrl.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D) The area or function is activated for the user type by default and can be deactivated via the permission group. ![](https://cdn.document360.io/e2b87f73-d9f5-43cb-8182-2641762664fd/Images/Documentation/permission-groups-image-prquozg0.png?sv=2026-02-06&spr=https&st=2026-11-06T20%3A13%3A09Z&se=2026-11-06T21%3A13%3A09Z&sr=c&sp=r&sig=jb0HzPUNFjPnqY%2BkRDjpW1g5X19sJojvajog6CNakng%3D)* The area or function is deactivated for the user type by default and can be activated for the permission group. --- The user type does not have access to this area or function. | ## Allow user groups to upload spots > [!NOTE] > Note > > - Each user should have only one user group that has an upload config. > - You must create specific user groups for each customer. > - Don't use existing user groups that are used for other permissions in IXM One, such as "Restricted spot upload". > > Please contact your Grassfish partner for more information on this solution. Users of certain user groups can upload spots to the spot pool. - It's possible to override the system upload restrictions based on the group ID in IXM One config file. - Via the config file, you can add all values from the upload config per UserGroupId. - You can specify these configuration values under the **common** entry.